AGENDA ITEM NO. 4
EXECUTIVE BOARD
2ND JUNE 2014

WELSH LOCAL GOVERNMENT ASSOCIATION – REVIEW OF ‘GOVERNANCE’

RECOMMENDATIONS / KEY DECISIONS REQUIRED:

    To agree the terms of reference and arrangements for the proposed ‘governance and decision making’ review, to be led by the WLGA.

REASONS:

    In order to review decision making processes and procedures in the council.

Relevant Scrutiny Committee Consulted - no
Exec Board Decision Required - yes
Council Decision Required - yes

Directorate
Chief Executives

Name of Director :
Mark James
Chief Executive

Report Author: Chris Burns

Designations:

Tel Nos. 01267 224898
cpburns@carmarthenshire.gov.uk

EXECUTIVE SUMMARY

EXECUTIVE BOARD
2nd JUNE 2014

WELSH LOCAL GOVERNMENT ASSOCIATION – REVIEW OF ‘GOVERNANCE’

1. BRIEF SUMMARY OF PURPOSE OF REPORT.

As Members will be aware, the Leader of council has proposed that an independent ‘peer review’ of governance and decision making structures in the council should be undertaken, and has asked the Welsh Local Government Association (WLGA) to assist.

Following a meeting between the WLGA and the three Group Leaders and Deputies of the Council the WLGA has proposed a review comprising a politically balanced team of experts, led by a former Chief Executive from local government and potentially additional support from someone with an audit or regulatory background.

The terms of reference are proposed as:-

    ● The conduct of council business, in particular:

      the effectiveness of current procedures or protocols such as notices of motion, urgent and exempt terms, scrutiny, declarations of interest and
      ensuring that reports fully set out legal, financial and equality implications of proposed policies and schemes/

    ● Transparency and accountability to members, including the role of scrutiny and the availability of information for members, including the recording, dissemination and communication of council decisions;
    ● The role of Full Council, including consideration of the new Modular Constitution;
    ● Member development and support and the role of Democratic Services function;

In addition to the matters identified, the review is timely in that the authority was about to consider the new ‘modular constitution’ for Welsh local authorities, with a view to considering any changes needed to our own constitution. Additionally, the forthcoming Future Generations Bill also poses a number of questions as to the way councils arrive at decisions, with a long term focus on the impact of decisions. This may also form part of the deliberations of this review.

DETAILED REPORT ATTACHED ?

NO

INTEGRATION

I confirm that the Community Strategy Integration Tool has not been used
Signed: Chris Burns – Asst. Chief Executive

IMPLICATIONS

I confirm that other than those implications which have been agreed with the appropriate Directors / Heads of Service and are referred to in detail below, there are no other implications associated with this report:
Signed: Chris Burns – Asst. Chief Executive

Policy and Crime & Disorder

Legal

Finance

ICT

Risk Management Issues

People Management and Performance

Physical Assets

This review will assist the authority in ensuring that it’s decision making structures and procedures comply with current and forthcoming requirement, such as the expected Future Generations Bill.

A new ‘modular constitution’ for Welsh local authorities has recently been introduced and this review will help with the process of considering what changes may be needed as a result.

Costs will be met by WLGA from Welsh Government Improvement Grant.

None

None

None

None

CONSULTATIONS

I confirm that the appropriate consultations have taken in place and the outcomes are as detailed below
Signed: Chris Burns – Asst. Chief Executive

1.Local Member(s) - n/a
2.Community / Town Council – n/a
3.Relevant Partners - n/a
4.Staff Side n/a

Section 100D Local Government Act, 1972 – Access to Information
List of Background Papers used in the preparation of this report:
There are none