23rd JANUARY 2012
Councillor M. Gravell (Chair);
Councillors: M.H. Evans, W.J.W. Evans, Mrs P.E.M. Jones, K. Madge, P.A. Palmer, H.C. Scourfield and G.H. Wooldridge;
Also present as observers:-
Councillors W.T. Evans and P. Hughes Griffiths.
The following officers were also in attendance: -
Mr. M James
Mr. D. Gilbert
Director of Regeneration;
Mr. R. Jones
Director of Resources;
Mr. B. McLernon
Director of Social Care, Health and Housing;
Mr. R. Workman
Director of Technical Services;
Mr. C. Burns
Assistant Chief Executive (Customer Focus and Policy);
Ms. L. Rees-Jones
Head of Administration & Law;
Mr. I. Llewelyn
Executive Support Manager;
Ms. D. Williams
Mr. M.S. Davies
Democratic Services Officer.
(Chamber, County Hall, Carmarthen – 10.00 a.m. – 10.15 a.m.)
An apology for absence was received from Cllr. P.M. Hughes.
The Chair stated that Cllr. Hughes was now recovering well at home following his recent hospitalisation.
There were no declarations of interest.
The Executive Board considered a report detailing representations received in respect of the review of polling districts, polling places and polling stations which the Council was required to conduct periodically in accordance with the Electoral Administration Act 2006.
UNANIMOUSLY RESOLVED TO RECOMMEND TO COUNCIL that
3.1. the following criteria for polling stations be adopted:
● Wherever possible polling stations be located within the polling district;
● Each polling station will provide appropriate access and facilities for all electors;
● Licensed premises will only be used as a last resort;
3.2. no changes be made to the boundaries of the polling districts in the County area;
3.3. the following changes, though there could be others if deemed necessary, be made to the locations of polling stations indicated:
Current Polling Station Proposed Change
Community Centre, Llwynhendy Rd. To split this polling station by providing a mobile caravan to serve the electors of the Penygraig area;
The Library, Llwynhendy Rd. To split this polling station by providing an alternative venue for the electors of the Penceiliogi area;
Hendy C P School To be advised;
Avola Club, Pendine To be advised;
Town Hall Whitland and Memorial To look to combing both venues in
Hall, Whitland to one – The Hywel Dda Centre.
The Chair reported that pursuant to Section 100B (4)(b) of the Local Government Act 1972 she had decided to allow item 8 below to be considered at the meeting as a matter of urgency as action was required to be taken prior to the next meeting of the Board.
UNANIMOUSLY RESOLVED, pursuant to the Local Government Act 1972, as amended by the Local Government (Access to Information)(Variation) Order 2007, that the public be excluded from the meeting during consideration of the following items:-
In respect of Item 7 below the report was a confidential document which contained confidential information pursuant with section 100 A (2) of the Local Government Act, 1972.
In respect of Item 8 below the report contained exempt information as defined in paragraph 16 of Part 4 of Schedule 12A to the Act.
The above report was a confidential document which contained confidential information provided by the Welsh Assembly Government pursuant with section 100 A (2) of the Local Government Act, 1972 and, in accordance with the provisions of that sub section, the public was excluded from the meeting during its consideration.
With reference to minute 11 of the meeting of the Executive Board held on the 31st January 2011 consideration was given to a report on the Authority’s financial support for the National Botanic Garden of Wales which detailed ongoing discussions with the Welsh Government. The report highlighted the fact that the National Botanic Garden of Wales, a facility of potentially global significance that was important to the image, tourism and economy of Carmarthenshire, was currently drawing around 100,000 visitors with potential to increase this number in future years.
UNANIMOUSLY RESOLVED, in response to the ongoing discussions with the Welsh Assembly Government and in recognition of the partnership agreement, that the County Council’s contributions towards the Garden for both 2012/13 and 2013/14 be increased by £15,000 p.a..
Following the application of the public interest test it was UNANIMOUSLY RESOLVED, pursuant to the Act referred to in Minute Number 6 above, to consider this matter in private, with the public excluded from the meeting as it related to information in respect of which a claim to legal privilege could be maintained in legal proceedings (Paragraph 16 of Part 4 of Schedule 12A to the Act.
The Executive Board considered a report recommending the granting of an indemnity to an officer.
UNANIMOUSLY RESOLVED that the indemnity be granted due to the exceptional circumstances involved.